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<br><P align=left><FONT size=3>We make it happen...</FONT><SPAN><FONT size=3><STRONG>ABSOLUTELY!</STRONG></FONT></P><SPAN>
<P align=left>On Q Conference Support is a specialist conference management company. <BR>A tightly focussed and efficient business, we offer a close-knit team of experienced, enthusiastic and<BR>committed staff supported by high quality event management specific systems. Our core values include sensitivity, <BR>inclusiveness, personalised service and keen attention to detail, in a relaxed and friendly environment.</P>
<P align=left>On Q’s approach is based on a clear understanding of, and comprehensive responsiveness to client expectations, <BR>regular consultation, meticulous attention to detail, capacity to simultaneously manage a number of complex tasks, <BR>rigorous cost management, and timely reporting. <BR><BR>We aim to exceed client expectations through our capacity to successfully plan and manage <BR>outstanding conferences and events.</P>
<P align=left>On Q’s key personnel are skilled professionals in conference and events management. </P>
<P dir=ltr style="MARGIN-RIGHT: 0px" align=left>On Q operates from a strong experience base in national association (not for profit) and government sectors. <BR>Our extensive experience in the successful delivery of complex conferences and events, together with our commitment <BR>to personalised service, attention to detail and ability to effectively manage all aspects of events, <BR>conferences and workshops, have gained us credibility within the meetings industry. <BR><BR>We have received uniformly excellent evaluations for all conferences managed to date. <BR><BR>_________________________________________________<BR><SPAN><EM><STRONG><BR>What we do</STRONG></EM><EM><STRONG>:<BR></STRONG><BR></EM>* Research and recommendation of appropriate venues, supported by <BR> extensive personal familiarity with Australia wide meeting venues;<BR>* Negotiation of lowest possible rates for venue hire and service provision;<BR>* Provision of comprehensive conference management services, including:<BR>* Program design and speaker selection, in consultation with client;<BR>* Desktop publishing of call for abstracts, registration brochure, promotional <BR> material, program and related conference materials;<BR>* Participant registration and accommodation management, using specialised <BR> conference software;<BR>* Delivery of integrated conference presentation and audio visual solutions<BR>* management of venue and services (eg. catering, entertainment, transport <BR> etc);<BR>* Trade exhibition management;<BR>* Ability to identify, source and recommend pre and post conference tours and<BR> supporting social events; and<BR>* Facilitation of national travel through a partner company (at no additional cost<BR> to client).</P>
<P dir=ltr><SPAN><STRONG>Services Offered<BR></STRONG><BR><EM>On Q</EM> provides an administrative support structure for <BR>conferences/seminars/workshops/events/trade exhibitions.<SPAN> A fully staffed secretariat is provided from the <BR>date of appointment until completion of the event.</P>
<P><I>On Q</I> provides the following services:</P>
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<P><STRONG>Secretariat<BR></STRONG>* ensure appropriate consultants assigned to each event<BR>* attend planning meetings in person or via teleconference<BR>* monitor critical deadline dates to enable all parties to coordinate efforts<BR>* provide a telephone/facsimile/email and mailing base for enquiries </P></BLOCKQUOTE>
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<P><STRONG>Administration<BR>* </STRONG>specialised conference “EVENTS” software tailored to each event<BR>* provide secure online registration <BR>* acknowledge registrations via a personal letter on conference letterhead.<SPAN> The<BR> confirmation letter includes a Tax Invoice detailing payments made, functions,<BR> accommodation reservations and money outstanding<BR>* provide regular financial reports<BR>* prepare detailed preliminary budget specifying fixed and variable costs<BR>* prepare final budget<BR>* monitor expenditure against budget, ensuring costs are kept within budget<BR>* provide Visa, Mastercard, Bankcard, Diners and American Express credit <BR> card facilities<BR>* bank registration monies<BR>* invoice for monies outstanding<BR>* process delegate refunds<BR>* provide computer generated registration, financial statements and cheque <BR> reconciliation lists, as required </P></BLOCKQUOTE>
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<P><STRONG>Accommodation<BR>* </STRONG>research availability and negotiate appropriate range of accommodation for<BR> delegates<BR>* prepare accommodation information for inclusion in registration brochure<BR>* process, amend when necessary and confirm all bookings with delegates<BR>* book and monitor hotel bookings<BR>* provide hotels with rooming lists and deposits prior to arrival of delegates<BR><BR><STRONG>Venue Management<BR>* </STRONG>research venue options and negotiate best value for money<BR>* liaise with the venue concerning all meeting room set ups, signage, <BR> registration facilities, food and beverage requirements<BR><BR><STRONG>Production<BR>* </STRONG>ascertain the level of technology required<BR>* negotiate best possible rates and appoint audio visual supplier<BR>* liaise with audio visual supplier regarding all audio visual requirements<BR>* supervise overall staging and audio visual production<BR>* organise signage<BR><BR><STRONG>Printing<BR>* </STRONG>provide advice on layout of conference brochures/promotional material<BR>* prepare conference brochures/promotional material, if required<BR>* submit “camera ready” copy to printers<BR>* prepare evaluation forms<BR>* prepare delegate list for insertion into conference satchels<BR>* prepare delegate name badges<BR>* prepare signage as required </P></BLOCKQUOTE>
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<P><STRONG>Social program<BR>* </STRONG>coordinate all aspects of social program activities<BR>* advise on options available for conference dinner<BR>* brief caterers, manage entertainment and themeing, paying particular<BR> attention to dietary arrangements<BR>* facilitate ground transport for social program (if required)<BR><BR><STRONG>Partners' Program<BR>* </STRONG>arrange a selection of interesting and memorable accompanying person’s <BR> program<BR>* ensure partners are made to feel part of the overall conference group. </P></BLOCKQUOTE>
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<P><B>Insurance<BR></B>Absolute Conferences & Events has insurance cover for:<BR>* Workers compensation<BR>* Public and product liability<BR>* Professional indemnity </P></BLOCKQUOTE>
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<P>Insurance cover for your event can be arranged, if required, to cover:<BR>* cancellation, abandonment, postponement, shortfall<BR>* public and product liability<BR>* physical loss or damage
<P><STRONG>Trade exhibitions/Poster displays<BR>* </STRONG>determine exhibition format in consultation with the client<BR>* appoint exhibition builder
<P><B>On site management<BR>* </B>provide adequate consultants for overall onsite management<BR>* ensure the registration desk is staffed during conference hours<BR>* coordinate packing of delegate satchels<BR>* monitor all meeting room set ups, audio visuals, staging requirements and<BR> signage<BR>* monitor timing of event, food and beverage </P></BLOCKQUOTE>
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<P dir=ltr style="MARGIN-RIGHT: 0px"><STRONG>Post conference<BR>* </STRONG>collate evaluation data<BR>* finalise accounts<BR>* provide financial reports, statistical information and final delegates list<BR><BR><SPAN></P></BLOCKQUOTE>
<P><STRONG>______________________________________________________<BR><BR>Doreen Culliver, Principal</STRONG><BR><BR>With more than 20 years experience in the not-for-profit Association industry, Doreen has specialised <BR>in the professional management of national and international conferences and congresses. <BR><BR>Doreen was responsible for the establishment of a conference organising service for a major <BR>Australian Association and personally managed events from development stage through to financial wrap up. <BR>Each event has encompassed large trade exhibitions and delegate attendances have ranged from 100-1400. </P>
<P>Events have ranged from single stream to up to 13 concurrent streams attracting an average of 300 speakers. <BR>Doreen’s particular expertise lies in knowing the requirements specific to providing efficient and effective large <BR>and small-scale conferences, exhibitions and continuing education forums. <BR><BR>A member of the Meetings and Events Australia (MEA) and a past committee member on the <BR>Local ACT Division of MEA, Doreen's vast experience in event planning and management has seen <BR>her develop a nationwide network enabling access to a wide range of high quality specialist <BR>services across Australia.</P>
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